JOINING INSTRUCTIONS

EVENT DATE

The event will take place on 6th - 9th June 2011.

VENUE AND TRANSPORT

Cité Internationale
(Lyon Convention Centre)
50 Quai Charles de Gaulle
69463 Lyon Cedex 06
France

Tel: + 33 (0)4 72 82 26 26
Website: http://www.ccc-lyon.com

Travelling to and from the Cité Centre de Congrès (Lyon Convention Centre)

The Lyon Convention Centre is situated at Lyon's northeast Gateway, between the Tête d'Or Park, the Quai Charles de Gaulle and the Rhône, right on the edge of the city center, near the northern ring road and 5 minutes from a European motorway junction.

Arriving by AIR

Lyon-Saint Exupéry airport is the French airport with the largest number of routes outside Paris, with 27 towns and cities connected by daily scheduled flights, 43 scheduled international routes, 19 charter routes and 7 cargo routes (winter programme).

The Convention Centre is 25 minutes from the airport and Lyon-Saint Exupéry multimodal station. It is 10 minutes from Lyon-Bron business airport.

The Rhône Express tram train runs from Lyon-Saint Exupéry airport to Lyon every 15 minutes, 7 days a week. The journey takes 30 minutes with the first train leaving at 05h00 and the last train at midnight. For further details, visit http://www.lyon.aeroport.fr

Arriving by PUBLIC TRANSPORT

The Lyon Convention Centre is 10 minutes from Part-Dieu TGV station and 15 minutes from Perrache station. TGV trains run between Lyon and Paris every hour or every half hour. Lyon - Paris : 1h55 | Lyon - Marseille : 1h35 | Lyon - Avignon : 1h05 | Lyon - Nantes : 4h20 | Lyon - Montpellier : 1h45 | Lyon - Lille : 3h00 | Lyon - Genève : 1h50 | Lyon - Bruxelles : 3h50

C1 : a fast trolley bus with a dedicated lane connects the Cité internationale with Part-Dieu TGV station in 12 minutes. In addition to this connection, a tramway line called LESLYS heads to Lyon-Saint Exupery airport in 25 minutes. In addition to trolleybus C1 which departs every 10 minutes, and buses n°4 and n°58, you can take following buses as well:

C2 : from Gare Part-Dieu to Rillieux - Bus Stop Transbordeur (Cité Internationale). N° 70 : from Gare Part-Dieu to Neuville - Bus Stop Transbordeur (Cité Internationale).

Arriving by ROAD

The Congress venue is situated right at the city centre's north-east entrance, next to the motorway network and northern orbital road, Porte de Saint Clair exit, direction Cité Internationale. By way of example, Lyon is 1h30 from Geneva, 3h from Turin, 4h from Paris, 4h30 from Milan, 5h from Barcelona. Our GPS reference is: 45°47.0829', 4°51.1488'.

There are 3350 covered car parking spaces at the venue. On arrival at the convention centre, follow signs for P0, P1 or P2. The cost is €1,50 per hour. For further enquiries, please contact Lyon Parc Auto on Tel. + 33 (0)4 78 93 66 15 or email abonnement@lpa.fr

There is a taxi rank by the main entrance to CITÉ INTERNATIONALE, situated in front of the Parvis Terreaux or you can order a taxi by calling Tel: + 33 (0) 4 72 10 86 86.

For further travel information and detailed maps, please go visit: http://www.ccc-lyon.com

EXHIBITION

For a current exhibitor list and exhibition updates, please visit the website http://www.itsineurope.com

HOTELS

Accommodation is not included in the delegate fee. To book accommodation for the ITS European Congress, please contact our appointed travel and hotel company Fresh Reservations, who will be able to secure preferential rates. A link to the booking form is also attached in your confirmation email.

For more information on accommdation, please contact: Fresh Reservations:

Email: hotels@freshres.co.uk Telephone: +44 (0) 845 310 3333

UP-TO-DATE PROGRAMME & TIMINGS

Any programme announcements and updates will be posted on the event website www.itsineurope.com

REGISTRATION TIMES

To avoid queuing at the event, delegates are reminded to utilise the early registration, which will take place from 11.00 on Monday 6 June 2011.

Please note that these registration times are for Congress attendees only:

Monday 6 June 2011: 11.00 - 18.00 (Early registration recommended)
Tuesday 7 June 2011: 08.00 - 17.30
Wednesday 8 June 2011: 08.00 - 17.30
Thursday 9 June 2011: 08.00 - 11.00

REGISTRATION DETAILS

Congress badges will not be sent out before the event. Your delegate badge will be available for collection from 11.00 on Monday 6 June 2011. Please ensure you bring your email confirmation with you when you register. If you have paid by bank transfer, please bring a copy of your bank transfer details. Remember to bring a copy of any documentation you have received.

For those in which payment has not been received, credit card payment will be taken.

Please check the details on your registration and if any areas are incorrect on your confirmation email or any further correspondence please inform the administrator. These details will be used to make your badge for the event. Should you find any errors please contact the organisers via email r.gardner@hgluk.com stating the delegate name, company and event.

The Congress registration will be held in the Terreaux Reception Hall of the Cité Internationale.

For security reasons, we request that badges are worn at all times for the duration of the event.

Delegate badges MUST be taken to all social occasions.

PRESS

Member of the press are invited to attend the Congress free of charge. Press registrations should be made online at www.itsineurope.com/registration. A scanned copy of your valid press ID must be sent on the date of your registration to r.gardner@hgluk.com to validate the booking. For any press queries, please contact Sophie Barnes at s.barnes@hgluk.com. Member of the press may select to attend the Congress and the Exhibition or the Exhibition only. Their ID must be presented when collecting badges onsite. The organisers reserve the right to refuse acceptance of any registration that does not adhere to these requirements. This option is available as a one or three-day option.

STUDENT DELEGATE AND STUDENT SPEAKER / MODERATOR

Students (under 30 years of age) must register via the website at www.itsineurope.com/registration. A scanned copy of your valid international student card or official letter from your university stating that you are a full-time student must be sent on the date of your registration to r.gardner@hgluk.com to validate the booking or Tel. + 44 (0) 207 973 4617. Students must also present their ID when collecting badges onsite. The organisers reserve the right to refuse acceptance of any registration that does not adhere to these requirements.

PASSPORT AND VISA DETAILS

To check whether you require a visa to enter France please visit: www.visabureau.com/worldwide/french-visa.aspx If you do need a visa to attend the Congress, please apply as soon as possible.

It is the delegates' responsibility to apply for a visa. The event terms and conditions apply regardless of whether visas are granted. Visa letters will be issued at the organisers' discretion. To receive an invitation letter and additional information about the Congress to accompany the visa application form, please contact Rachel Gardner on email r.gardner@hgluk.com. Letters of invitation will only be sent out within two working days of receipt by standard priority postal mail. A scanned copy of the letter will be sent to the given email address at registration. If you did not receive the invitation letter, please contact Rachel Gardner.

EARLY AND STANDARD PAYMENT RATES

For bookings made and paid before 27 April 2011 a discounted 'early payment' rate applies. After this date the increased 'standard payment' rate is applicable to all bookings. This fee structure means that unless a payment is made by debit/credit card online at the time of completing the registration, your invoices will display the standard payment rate. Invoices issued before 27 April 2011 will show details of the amount that may be deducted from the total payable if the full amount due is received by us before 27 April 2011.

French TVA

As required by French TVA legislation, French TVA / VAT will be charged at 19.6% on all bookings unless the delegate is employed by a French business which is registered for TVA and the delegate provides a valid French TVA number at the time of registration. In which case, the reverse charge procedure will apply.

French TVA number is FR65 438373508

Visitors from outside France may be able to recover the TVA. Please visit http://www.thevatconsultancy.com for further information.

WARM WELCOME AFTER THE OPENING CEREMONY

Following the Opening Ceremony, take some time to get together and network with colleagues and new friends in the Reception Hall of the Cité Internationale. The event will take place between 19.00 - 20.00 on Monday 6 June, and a selection of drinks and light refreshments will be served.

TECHNICAL VISITS

The Technical Visits are organised by Volvo Technology. All requests for information and communications in connection with these aspects of the event should be directed to Bernard Favre at email bernard.favre@volvo.com. The Hemming Group Ltd is acting as an agent for Volvo Technology solely in the collection of payments relating to the above activities.

GALA DINNER

The Gala Dinner will be held on Wednesday 8 June 2011 at I-Way. More information can be found and tickets can be purchased through the website at http://www.itsineurope.com

If you have any dietary requirements and have not informed the organisers, please email: r.gardner@hgluk.com

CONTACT THE ORGANISERS

Should you need to contact the organisers please find the contact details below.

Rachel Gardner
ITS Congress Manager
32 Vauxhall Bridge Road
London
SW1V 2SS

Tel: + 44 (0) 20 7973 4617
Email: r.gardner@hgluk.com

For payment enquiries please contact Richard Baker on: Tel: + 44 (0) 207 7973 6678 or r.baker@hgluk.com